Finance and School Support


The Finance and School Support Division is overseen by Shannon Hayes, Chief Financial Officer and is comprised of: Budget, Accounting, Payroll and Benefits, and Risk Management.


Departments


Resources

Budget: LCFF-LCAP page
 EGUSD’s 2016-2017 State Report of Adopted Budget Financials


 

Budget Timeline

State Reports

School districts are required to submit specific reports to the county superintendent of schools to show their financial planning and fiscal health.  These reports are the Adopted Budget, First Interim, Second Interim, and Unaudited Actuals.

Annually the school district governing board holds a public hearing on the budget to be adopted and adopts a budget by July 1 and files the budget with the county superintendent of schools. The budget and supporting data is maintained and available for public review.  The board adopts a budget after the board adopts its local control and accountability plan.  It is required the budget includes the expenditures necessary to implement the local control and accountability plan or the annual update to a local control and accountability plan that is effective during the subsequent fiscal year. [EC 42126, EC 42127(a)(2)]

During the fiscal year the school district superintendent submits two interim reports to the governing board covering the district’s financial and budgetary status for the periods ending October 31 and January 31.

At the close of the fiscal year the school district superintendent submits unaudited actuals reports to the governing board covering the district’s financial status for the period ending June 30.

2016-17 Fiscal Year:
2016-17 Adopted Budget – June 14, 2016
State Report of 1st Interim Financials – December 13, 2016

2015-16 Fiscal Year
2015-16 Adopted Budget – June 23, 2015
State Report of Unaudited Actuals 2015-16 – September 20, 2016
State Report of 2nd Interim Financials – March 15, 2016
State Report of 1st Interim Financials – December 8, 2015

2014-15 Fiscal Year
2014-15 Adopted Budget – June 17, 2014
State Report of Unaudited Actuals 2014-15 – September 15, 2015
State Report of 2nd Interim Financials – March 17, 2015
State Report of 1st Interim Financials – December 9, 2014

2013-2014 Fiscal Year
2013-14 Adopted Budget – June 26, 2013 
State Report of Unaudited Actuals 2013-14 – October 7, 2014
State Report of 2nd Interim Financials – March 4, 2014
State Report of 1st Interim Financials – December 12, 2013

Education Protection Account (EPA)

The Education Protection Account (EPA) provides districts with general purpose state aid funding pursuant to Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012. The EPA funding is a component of the district’s total local control funding formula (LCFF) entitlement.

The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). Of the funds in the account, 89 percent is provided to K–12 education.

2015-16 Fiscal Year
Education Protection Account (EPA) Actual Expenses Report – Elk Grove Unified School District – September 20, 2016
Education Protection Account (EPA) Actual Expenses Report – Elk Grove Charter School – September 20, 2016

2014-15 Fiscal Year
Education Protection Account (EPA) Actual Expenses Report – Elk Grove Unified School District – September 11, 2015
Education Protection Account (EPA) Actual Expenses Report – Elk Grove Charter School – September 11,2015

Audit

Audit reports must be filed with the California Department of Education (CDE), the State Controller’s Office (SCO), the local County Superintendent of Schools, and, if applicable, the chartering entity, by December 15 of each year.

The audit is a review of compliance and fiscal internal controls and provides financial status information of assets and liabilities.

EGUSD 6-30-2016
Audit Letter | Audit Report

EGUSD 6-30-2015
Audit Letter | Audit Report

EGUSD 6-30-2014
Audit Report and Letter

EGUSD 6-30-2013
Audit Report

EGUSD 6-30-2012
Audit Report

EGUSD 6-30-2011
Audit Report

EGUSD 6-30-2010
Audit Report

EGUSD 6-30-2009
Audit Report

Finance Committee

The Elk Grove Unified School District has long had a community advisory Finance Committee which includes parent, community member and high school student representatives. Community committee members are appointed by the superintendent and members of the Board of Education and serve two year terms. Student members serve one year terms and include a representative and alternate from each comprehensive high school. Carrie Hargis, the Director of Fiscal Services, serves on the committee on behalf of the district. The committee meets a minimum of four times a year to review and discuss the Elk Grove Unified School District’s budget. Student representatives attend two of the meetings a year to provide the committee input on how EGUSD’s budget impacts their education.

The role of the finance committee is to:

  • Review the annual budget and interim financial reports and provide comment when deemed necessary.
  • Provide opinions on current fiscal strategies for the district.
  • Identify potential fiscal problems and refer them to the Superintendent and staff for analysis.
  • Provide an annual written report of the Committee’s activities to the Board.
  • Provide any oral presentations to the Board of Education at the Board’s request or at the Committee’s initiative.
  • Serve as an ad hoc resource for specific research or study as requested by the Board and/or Superintendent.

2017 Committee Membership

John Ryan, Chairperson
Joe Ayala, Vice-Chairperson
Samia Aguirre
Michael Alvarez
Marites Cruz
Linda Dublin
Mark Mendenhall
Tony Salamanca
Nayyar Sarfaraz
Angee Wangsgard


2017 Meeting Schedule
Committee meetings are held from 6:30 p.m. to 8:00 p.m. at the Robert L. Trigg Education Center, 9510 Elk Grove Florin Road, Elk Grove, CA 95624.

January 23, 2017
February 27, 2017
March 27, 2017
April 24, 2017
May 22, 2017
June 26, 2017
September 25, 2017
October 23, 2017
November 27, 2017
December 2017 (Date to be determined)


Meeting Agendas

2017 Meeting Agendas
April 24, 2017
March 27, 2017
February 27, 2017
January 23, 2017

2016 Meeting Agendas
December 14, 2016
November 14, 2016
November 7, 2016
October 24, 2016
September 26, 2016
June 27, 2016
May 23, 2016
April 25, 2016
March 28, 2016
February 29, 2016
January 25, 2016

2015 Meeting Agendas
December 14, 2015
November 9, 2015
November 2, 2015
October 26, 2015
September 28, 2015
June 22, 2015
June 1, 2015
April 27, 2015
March 23, 2015
February 23, 2015
February 2, 2015

2014 Meeting Agendas
December 15, 2014
November 10, 2014
November 3, 2014
October 27, 2014
September 22, 2014
June 23, 2014
May 19, 2014
April 28, 2014
March 24, 2014
February 24, 2014
January 27, 2014

Outside Resources

The following resources are provided to offer insight into California’s and school districts’ budget process.

EdSource
School Finance

California Legislative Analyst’s Office
Education

California Department of Education
Local Control Funding Formula

California Budget Project
Education

Finance and School Support
Shannon Hayes – Chief Financial Officer

Phone:  (916) 686-7744

Mailing Address:
Finance and School Support
Elk Grove Unified School District
9510 Elk Grove-Florin Road
Elk Grove, CA  95624