NOTICE: Information for Board Meetings
In response to the COVID-19 pandemic, Governor Newsom issued Executive Orders including the current Executive Order N 08-21 , which temporarily suspended provisions of the Brown Act relating to public meetings. As such, Elk Grove Unified School District Board members have been conducting open session board meeting via Zoom video/teleconferencing.
On July 20, 2021, the Board of Education provided direction to make the following changes to school board meetings. Effective beginning on August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department or by other legal mandate, the Board of Education will resume full in-person Board meetings with live streaming to the public via the Zoom platform.
Effective beginning August 10, 2021, unless otherwise ordered by the Sacramento County Public Health Department or by other legal mandate, the following processes shall be available for public comments during Board meetings.
- During the board meeting, the public may make public comments in-person in the Board room or virtually via the Zoom platform.
- For in-person public comments – Blue Cards will be available outside the Board Room and will be collected at the beginning of each Board meeting and organized by topic for in-person public comments. For in-person public comments you do not need to complete the form below.
- Zoom audio public comments – The public may submit an online form to the District in advance of Board Meeting requesting to speak during public comments through the Zoom platform at the designated time on the Board agenda. Requests for public comment via Zoom audio must be received by 4:30 p.m. the day of the meeting to allow for sorting and organization of speakers by Board meeting agenda topic.
The Zoom link to observe the meeting will be posted below prior to the Zoom Board meeting.
Full In-Person Board Meetings with Live Streaming Via Zoom Online Meeting Platform
In addition to full in-person Board meetings, the Board meeting will be live streamed via the Zoom online meeting platform that will be used by the Elk Grove Unified School District Board of Education. Those who wish to view the meeting online will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting.
Please note: If Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app. Go to the Zoom website to make sure you are on version 5.5.4 or higher. https://zoom.us/download#client_4meeting
Live Streaming Via Zoom is limited to 3000 participants due to capacity constraints within Zoom. The Zoom meeting will be recorded (video and audio) and will be made available on the Elk Grove Unified School District’s YouTube channel at www.youtube.com/user/elkgroveunified
The Elk Grove Unified School District and its Board of Education are not responsible for any technical difficulties experienced by the viewer, nor is it responsible for any technical difficulties experienced in making or uploading any video recording.
American with Disabilities Compliance Notice
In compliance with the Americans with Disabilities Act and California Executive Order N-29-20, those requiring special assistance to access the Zoom board meeting, access and complete the Google Public Comment’s Cards, or to access written documents discussed at the Board meeting that are available on the District’s website, please contact Ludi Avalos at (916) 686-7700. Notification of at least 24 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Zoom board meeting and to provide any required accommodation, auxiliary aids or services.
Documents provided to a majority of the Governing Board regarding an open session item on this agenda will be posted online attached to the final Board meeting agenda for public inspection.