Facilities Use


To better serve our community stakeholders in determining field availability during inclement weather, the EGUSD will update the status of fields through email. All community users will be sent emails to communicate if field usage is permitted on any given day during inclement weather. We ask that you check your emails before accessing fields. Thank you for your cooperation.

The Board of Education is committed to providing access to the district’s facilities when they are not designated for school site curricular or extra-curricular activities. While the district provides access to school facilities, practical economics and California Education Code allow the district to charge minimal fees to cover the associated costs of their use.

The changes follow several meetings with community stakeholders who provided input into the fee structure. These stakeholders include: EGUSD staff, the Cosumnes Community Services District, the Elk Grove Youth Sports Association, Southgate Parks and Recreation Inc., Boy and Girl Scout representatives and other community youth groups.

Revenues generated by the new fees will be used to maintain the fields, gymnasiums, multipurpose rooms, and other district facilities that incur wear and tear produced by usage beyond the curricular day. Funds will also be designated for the replacement of supplies that are consumed during community activities and equipment that may deteriorate over the course of time as a result of greater than expected use.

Facilities Use Fee Schedule

Non-Sports Related Activity Facilities Use Information

The following outlines the steps to reserve a school site for your non-sports related activity.  See next section for sports related events.

Step 1

For non-sports related events, contact desired site directly to arrange for a visit to the facility to ensure it meets the needs of the event and to verify availability.

Cost estimate will be provided after approval of application.  If you wish to obtain an estimate of fees prior to submitting an application please e-mail schoolfacilities@egusd.net. You may also contact the following personnel to obtain an estimate:

  • If your organization name begins with A-H, call (916) 686-7771 Ext. 67030.
  • If your organization name begins with I-Z, call (916) 686-7771 Ext. 67028.
  • If your organization is a church or you need information on using one of our Performing Art Centers, please call (916) 686-7771 Ext. 67030.

Step 2

Complete an Application for Use of School Facility after reading the “District Application Procedures for Use of Facility” and “Conditions for Use of Facility” which includes prohibited uses.

Application for Use of School Facility 
District Application Procedures for Use of Facility/Conditions for Use/Prohibited Activities (.doc)
Mobile Food Vendor Procedures
Facilities Classifications

Step 3

Submit completed application along with applicable non-refundable application fee (see Facilities Use Fees above) and required proof of insurance requirements to:

Elk Grove Unified School District
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Room #205-Fiscal Services
Elk Grove, CA 95624

For more information please call (916) 686-7771 Ext. 67030 or Ext. 67028 or e-mail schoolfacilities@egusd.net.


 Sports Related Event Facilities Use Information

To Request District Facilities for Indoor or Outdoor Activities:

The process to apply for the use of indoor or outdoor facilities begins with a mandatory meeting for all sports-related groups. The meeting will be held on Wednesday, January 18, 2017, in the Board Room of the Robert L. Trigg Education Center, 9510 Elk Grove-Florin Road.  Sign-ups for the use of elementary multi-purpose rooms, middle school and high school gymnasiums as well as all outdoor fields will be from 5:00 p.m. to 6:30 p.m. Only one representative from each group needs to be present at the meeting. We will use a lottery system to choose available facilities.  Applications will not be accepted at the meeting on January 18, 2017.  Completed applications must be turned in no later than 5 p.m. on Friday, January 27, 2017. We will not accept any applications once the registration period has closed.

Each group will be required to complete and submit a Requestor Information Form, an Application for Use of Facility, a Certificate of Insurance, and a non-refundable application fee (cash or check). Please take all required items to Room #205 of the Robert L. Trigg Education Center, 9510 Elk Grove-Florin Road.  The office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. To see which days of the week are available for groups hosting indoor community sports related activities, please download the School Site Availability Schedule.

The spring usage period for indoor use is March 6, 2017 to June 11, 2017.

2016-17 Indoor Registration/Facilities Use Schedule

The spring usage period for outdoor use will begin on March 6, 2017 for elementary schools and April 1, 2017 for middle and high school fields.  All middle and high school grass fields will be closed for the month of March for maintenance.  The last day for outdoor use is June 25, 2017.

2016-17 Outdoor Registration/Facilities Use Schedule

For questions regarding facility use, please contact:
Jennifer Ballerini, Athletics/Facilities Office Technician
jballeri@egusd.net  |  (916) 686-7797 Ext. 67075


Insurance Requirements for all Facility Use

The Risk Management Department determines the insurance requirements for all facility use activities.  The type and limits of insurance required depend upon the nature of the activities to be conducted on district property.  The typical terms and requirements are below:

Indemnification and Hold Harmless:  The applicant agrees to indemnify, hold harmless and defend EGUSD, its officials, employees, volunteers, students and guests from any and all losses to the applicant’s and district’s property, persons and claims arising from the applicant’s use of said facility.

Insurance:  The applicant agrees to enforce its indemnity and hold harmless obligations, and obtain and maintain in full force for the duration of this agreement, insurance respective of the applicant’s use of said facility.  Applicant’s insurance policy shall be at a minimum, Comprehensive General Liability, with limits no less than $1 million on a per occurrence basis, and $2 million in the aggregate. EGUSD shall be listed as Additional Insured endorsed to said policy,  and such insurance shall be primary. Insurance shall be evidenced by a Certificate of Insurance, with the Additional Insured endorsement attached.

Sample Insurance Requirement

If you are unable to provide insurance, special event insurance may be available to purchase, depending upon the nature of the activity.

A copy of current insurance information with the endorsement to the district as Additional Insured should be included with the application to expedite the process.

For insurance requirement questions, please contact:
Maretta Tufts, Risk Management Technician Lead
(916) 686-7797 Ext. 67016

Business Hours: 8 a.m. – 5 p.m.

FAX:
(916) 685-2606

Address:
Risk Management Department – Room 203
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Elk Grove, CA 95624