Payroll


Payroll Information During Emergency Hiatus Due to Threat of COVID-19 Virus

All salaried and regularly contracted (receive pay at the end of the month) employees will continue to be compensated per the Governor’s executive order N-26-29, regardless of whether employees are required to report for duty.

Employees who are substitutes or provide additional support with normal pay received on the 10th of the month will be paid for any time worked through March 6, 2020.  This is subject to change.

In regards to compensation, now that schools are closed, for substitutes and staff who provides additional support, you are encouraged to contact the Employment Development Department (EDD).  The EDD manages the Unemployment Insurance program for the State of California.  Information is available at EDD ClaimsYour entitlement to benefits will be determined by the Employment Development Department and not by the EGUSD.  If you file an Unemployment Insurance claim, the following address should be written on your claim form:

Elk Grove Unified School District
C/O Equifax/TALX
P.O. Box 23020
Oakland, CA 94623-2302

If you have Payroll or Benefits related questions, please email payroll@egusd.net.  A member of our team will be available to assist employees during this challenging time.


The Payroll Department handles a range of services for the employees of the Elk Grove Unified School District. This page offers information and forms to employees related to their payroll.

Contact Information:
Payroll
Elk Grove Unified School District
9510 Elk Grove-Florin Road
Elk Grove, CA 95624

(916) 686-7778


Payday

Contracted Employees:
Contract Pay – Last working day of the month | Checks are mailed the day before payday.
Overtime/Extra Hours Pay – 10th of the month | Checks are mailed the day before payday.

Substitute Employees: 10th of the month | Checks are mailed the day before payday.

Voluntary Deduction Code List
How to Read Your Pay Check/Direct Deposit Stub

Tax Forms

In order for the Elk Grove Unified School District to withhold the correct Federal and State income taxes from a paycheck, it is necessary to complete the forms below. Any employee who does not complete these forms will be set at the default of single status with zero allowances. The Payroll Department cannot recommend what status or number of allowances employees should claim for payroll purposes. Employees should contact a tax expert if they need assistance. All forms turned in by the 10th of each month will be processed on the following regular payroll.

Federal: 2020 IRS Form W-4Frequently Asked Questions | Tax Withholding Estimator
State: DE 4 Form

Direct Deposit

All Elk Grove Unified School District employees are eligible for direct deposit. The Payroll Department recommends direct deposit to avoid delay in receiving a paycheck as a result of the postal service. With direct deposit, paychecks are placed in the account on payday.

To enroll in direct deposit, please complete the form below and return to the Payroll Department by the 10th of the month. It will take two pay periods for direct deposit to be completely processed.

Direct Deposit Form

School’s Financial Credit Union Payroll Deduction

The District offers payroll deduction to Schools Financial Credit Union. Employees may authorize the transfer of a portion of a paycheck to specific account(s). These funds will be disbursed automatically, based on employee instructions, toward loan payments, savings and/or checking account.

To sign up for payroll deduction, complete the form below and return to the Payroll Department. All forms turned in by the 10th of each month will be processed on the following regular payroll.

Payroll Deduction Authorization Form

Beneficiary Forms

The following beneficiary forms should be completed when an employee is hired and should be updated as needed. In the unfortunate event of an employee’s death, the district will refer to these forms in order to provide payments of specific Death Benefits to surviving beneficiaries.

The Pay Warrant Beneficiary Form is used for any pay due to an employee at the time of death.
Pay Warrant Beneficiary Form

The CalPERS Beneficiary Form is used for the accounts of CalPERS members.
CalPERS Beneficiary Form

The CalSTRS Beneficiary Form is used for the accounts of CalSTRS members.
CalSTRS Beneficiary Form

Payroll Staff Directory

Director: Carrie Hargis
Manager: Susan Moitoso
Supervisor: Gary Carter Certificated)
Supervisor: Gabe Estrada (Classified)
Office Support: Anya Diaz

Questions?

Certificated Payroll
Certificated employee/substitutes who have questions regarding their payroll, should contact the Payroll Department at (916) 686-7778, Option 4.

Classified Payroll
Classified employee/substitutes who have questions regarding their payroll, should contact the Payroll Department at (916) 686-7778, Option 5.