Facilities Use


The District continues to monitor Public Health information and will post updates to facility use as they become available. Updates will be posted on this website and an email will be sent to the email addresses on file for outside organizations when facilities become available.

If you have any questions, please email schoolfacilities@egusd.net and staff will be able to assist you.

Facilities Use Fee Schedule/Online Payments

Revenues generated by the new fees will be used to maintain the fields, gymnasiums, multipurpose rooms, and other district facilities that incur wear and tear produced by usage beyond the curricular day. Funds will also be designated for the replacement of supplies that are consumed during community activities and equipment that may deteriorate over the course of time as a result of greater than expected use.

Facilities Use Fee Schedule

Non-Sports Related Activity Facilities Use Information

The following outlines the steps to reserve a school site for your non-sports related activity.  See next section for sports related events.

Step 1

For non-sports related events, contact desired site directly to arrange for a visit to the facility to ensure it meets the needs of the event and to verify availability.

Cost estimate will be provided after approval of application.  If you wish to obtain an estimate of fees prior to submitting an application please e-mail schoolfacilities@egusd.net. You may also contact the following personnel to obtain an estimate:

  • If your organization name begins with A-H, call (916) 686-7771 Ext. 67030.
  • If your organization name begins with I-Z, call (916) 686-7771 Ext. 67028.
  • If your organization is a church or you need information on using one of our Performing Art Centers, please call (916) 686-7771 Ext. 67030.

Step 2

Complete an Application for Use of School Facility after reading the “District Application Procedures for Use of Facility” and “Conditions for Use of Facility” which includes prohibited uses.

Application for Use of School Facility
Agreement for Use of Facilities – Coronavirus Addendum
District Application Procedures for Use of Facility/Conditions for Use/Prohibited Activities 
Mobile Food Vendor Procedures
Facilities Classifications

Step 3

Submit completed application along with applicable non-refundable application fee (see Facilities Use Fees above) and required proof of insurance requirements to:

Elk Grove Unified School District
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Room #205-Fiscal Services
Elk Grove, CA 95624

For more information please call (916) 686-7771 Ext. 67030 or Ext. 67028 or e-mail schoolfacilities@egusd.net.


 Sports Related Event Facilities Use Information

To Request District Facilities for Outdoor Activities:

The EGUSD Athletic Department will be holding a Fall facility use sign-up meeting on Wednesday, October 6, 2021 at 5:00 PM. Sign-ups will be held in the EGUSD Board Room at 9510 Elk Grove-Florin Road. We are only offering Outdoor fields at this time to youth groups that service EGUSD students. The usage period will end on Wednesday, November 10, 2021. Please send only one representative for your group. We will be utilizing the lottery sign-up system as in past years. We will be accepting completed applications at the October 6 sign-up meeting, please also note that we will only be accepting check or credit card payments at the meeting. A completed application includes; completed use of facilities application, agreement for use of facilities – Coronavirus addendum form, application fee (see facilities use fee schedule), proof of insurance, and requestor form. Completed applications can also be turned in to Room 205 until Friday October 8 at 5PM. Please check the Athletics/Facilities website for updated information and documents. Masks and social distancing are required for attendance.

School Site Availability Schedule For Outdoor Community Sports Related Activities October 11-November 21, 2021
EGUSD Application for Use of School Facility
Agreement for Use of Facilities – Coronavirus Addendum
EGUSD Sports Related Facility Requestor Information Form

For questions regarding facility use, please contact: 

Brianna Smith-Pickens, Athletics/Facilities Office Technician
bsmithpi@egusd.net
(916) 793-2950

Angela DeWolfe, Accounting
schoolfacilities@egusd.net
(916) 686-7771 ext. 67030

Elia Ganda, Accounting
schoolfacilities@egusd.net
(916) 686-7771 ext. 67028


Insurance Requirements for all Facility Use

The Risk Management Department determines the insurance requirements for all facility use activities.  The type and limits of insurance required depend upon the nature of the activities to be conducted on district property.  The typical terms and requirements are below:

Indemnification and Hold Harmless:  The applicant agrees to indemnify, hold harmless and defend EGUSD, its officials, employees, volunteers, students and guests from any and all losses to the applicant’s and district’s property, persons and claims arising from the applicant’s use of said facility.

Insurance:  The applicant agrees to enforce its indemnity and hold harmless obligations, and obtain and maintain in full force for the duration of this agreement, insurance respective of the applicant’s use of said facility.  Applicant’s insurance policy shall be at a minimum, Comprehensive General Liability, with limits no less than $1 million on a per occurrence basis, and $2 million in the aggregate. EGUSD shall be listed as Additional Insured endorsed to said policy,  and such insurance shall be primary. Insurance shall be evidenced by a Certificate of Insurance, with the Additional Insured endorsement attached.

Sample Insurance Requirement

If you are unable to provide insurance, special event insurance may be available to purchase, depending upon the nature of the activity.

A copy of current insurance information with the endorsement to the district as Additional Insured should be included with the application to expedite the process.

For insurance requirement questions, please contact:
Mindy Richardson, Risk Management Technician Lead
marichar@egusd.net | (916) 686-7775 Ext. 67015

Business Hours: 8 a.m. – 5 p.m.

FAX:
(916) 685-2606

Address:
Risk Management Department – Room 203
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Elk Grove, CA 95624