The Payroll Department handles a range of services for the employees of the Elk Grove Unified School District. This page offers information and forms to employees related to their payroll.
Elk Grove Unified School District
9510 Elk Grove-Florin Road
Elk Grove, CA 95624
Contract Pay – Last working day of the month | Checks are mailed the day before payday.
Overtime/Extra Hours Pay – 10th of the month | Checks are mailed the day before payday.
Substitute Employees: 10th of the month | Checks are mailed the day before payday.
In order for the Elk Grove Unified School District to withhold the correct Federal and State income taxes from a paycheck, it is necessary to complete the forms below. Any employee who does not complete these forms will be set at the default of single status with zero allowances. The Payroll Department cannot recommend what status or number of allowances employees should claim for payroll purposes. Employees should contact a tax expert if they need assistance. All forms turned in by the 10th of each month will be processed on the following regular payroll.
Starting in 2020, allowances are no longer included on the redesigned Form W-4 for PIT withholdings. New hires and existing employees making changes to their withholdings must submit both the Form W-4 and the Employee’s Withholding Allowance Certificate (DE 4) (PDF). If an employee does not give you a properly completed state DE 4, you must withhold state income taxes from the employee’s wages as if the employee were single and claiming zero withholding allowances.
Employees who submitted a Form W-4 before 2020 are not required to submit a new form if they have no changes to their withholding allowances. Continue to calculate withholding based on previously submitted forms.
All Elk Grove Unified School District employees are eligible for direct deposit. The Payroll Department recommends direct deposit to avoid delay in receiving a paycheck as a result of the postal service. With direct deposit, paychecks are placed in the account on payday.
To enroll in direct deposit, please complete the form below and return to the Payroll Department by the 10th of the month. It will take two pay periods for direct deposit to be completely processed.
School’s Financial Credit Union Payroll Deduction
The District offers payroll deduction to Schools Financial Credit Union. Employees may authorize the transfer of a portion of a paycheck to specific account(s). These funds will be disbursed automatically, based on employee instructions, toward loan payments, savings and/or checking account.
To sign up for payroll deduction, complete the form below and return to the Payroll Department. All forms turned in by the 10th of each month will be processed on the following regular payroll.
The following beneficiary forms should be completed when an employee is hired and should be updated as needed. In the unfortunate event of an employee’s death, the district will refer to these forms in order to provide payments of specific Death Benefits to surviving beneficiaries.
The Pay Warrant Beneficiary Form is used for any pay due to an employee at the time of death.
Pay Warrant Beneficiary Form
The CalPERS Beneficiary Form is used for the accounts of CalPERS members.
CalPERS Beneficiary Form
The CalSTRS Beneficiary Form is used for the accounts of CalSTRS members.
CalSTRS Beneficiary Form
Payroll Staff Directory
Certificated employee/substitutes who have questions regarding their payroll, should contact the Payroll Department at (916) 686-7778, Option 4.
Classified employee/substitutes who have questions regarding their payroll, should contact the Payroll Department at (916) 686-7778, Option 5.