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Facilities Use

The District appreciates the patience and understanding of our community organizations during the COVID-19 pandemic and is pleased to announce that Facilities Use is re-opening for certain types of uses that directly serve our local youth.

Sports related facility use events will open for the 2022-23 school year.  Please refer to Sports Related Event Facilities Use Information for important dates and procedures. 
 
One-time non-athletic facility use for activities directly serving our local youth are available effective immediately, however please note that applications are to be submitted 30 days prior to event date. Please refer to Non-Sports Related Activity Facilities Use Information for important procedures. We again appreciate your patience and understanding as we take a deliberate approach to reopening our facilities use to ensure we continue to achieve our number one priority of providing clean and safe educational spaces for our students and staff.
 
If you have any questions, please email schoolfacilities@egusd.net and staff will be able to assist you.

Facilities Use Fee Schedule/Online Payments

Revenues generated by the new fees will be used to maintain the fields, gymnasiums, multipurpose rooms, and other district facilities that incur wear and tear produced by usage beyond the curricular day. Funds will also be designated for the replacement of supplies that are consumed during community activities and equipment that may deteriorate over the course of time as a result of greater than expected use.
 
Non-Sports Related Activity Facilities Use Information


Non-Sports Related Activity Facilities Use Information

The following outlines the steps to reserve a school site for your non-sports related activity. Currently only applications for facility use that directly serve our local youth are being accepted.  As facility to use to additional groups become available the website will be updated. See next section for sports related events.
 
Step 1
Please note that applications are to be submitted 30 days prior to event date.
For non-sports related events, contact desired site directly to arrange for a visit to the facility to ensure it meets the needs of the event and to verify availability.
Cost estimate will be provided after approval of application.  If you wish to obtain an estimate of fees prior to submitting an application please e-mail schoolfacilities@egusd.net. You may also call (916) 686-7771 Ext. 67030.
 
Step 2
Complete an Application for Use of School Facility after reading the “District Application Procedures for Use of Facility” and “Conditions for Use of Facility” which includes prohibited uses. In addition, complete Agreement for Use of Facilities – Coronavirus Addendum.
 
 
Step 3
Submit completed application, Coronavirus Addendum, applicable non-refundable application fee (see Facilities Use Fees above and online payment option) and required proof of insurance requirements to:
 
Elk Grove Unified School District
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Room #205-Fiscal Services
Elk Grove, CA 95624
 
All fees and charges may be paid by check, money order, cashier’s check or online. Cash is no longer accepted. 

For more information please call (916) 686-7771 Ext. 67030 or Ext. 67028 or e-mail schoolfacilities@egusd.net.
Sports Related Event Facilities Use Information


Sports Related Event Facilities Use Information

To Request District Facilities for Sports Related Activities:
 
The EGUSD Athletic Department will be holding a Winter facility use sign-up meeting on Wednesday, September 7, 2022, at 5:00 PM. Sign-ups will be held in the EGUSD Board Room at 9510 Elk Grove-Florin Road. Please send only one representative for your group. We will be utilizing the lottery sign-up system as in past years. Masks and social distancing are recommended for attendance.
 
 
The Winter Usage Period is November 28, 2022 through February 26, 2023.
High School gyms will only be available on Sundays December 4, 2022 – February 26, 2023 (No use December 19, 2022 – January 4, 2023)
 
  • All middle & high school grass fields are closed to the public from October 1, 2022 through April 1, 2023.
  • All elementary school fields are closed to the public from November 19, 2022 through February 26, 2023.
  • Turf fields may be available only on Sundays.
 
Completed applications must be received in Fiscal Services, 9510 Elk Grove Florin Road, Elk Grove, CA, Room 205 by September 16, 2022 at 5:00 PM. A completed application includes completed use of facilities application, including agreement for use of facilities – Coronavirus addendum form, application fee (see facilities use fee schedule), proof of insurance, and requestor form. 

Application for Use of School Facility
Agreement for Use of Facilities – Coronavirus Addendum
EGUSD Sports Related Facility Requestor Information Form
 
 
For questions regarding facility use, please contact: 
 
Brianna Smith-Pickens, Athletics/Facilities Office Technician
bsmithpi@egusd.net
(916) 793-2950

Insurance Requirements for all Facility Use

The Risk Management Department determines the insurance requirements for all facility use activities. The type and limits of insurance required depend upon the nature of the activities to be conducted on district property. The typical terms and requirements are below:
 
Indemnification and Hold Harmless: The applicant agrees to indemnify, hold harmless and defend EGUSD, its officials, employees, volunteers, students and guests from any and all losses to the applicant’s and district’s property, persons and claims arising from the applicant’s use of said facility.
 
Insurance
The applicant agrees to enforce its indemnity and hold harmless obligations, and obtain and maintain in full force for the duration of this agreement, insurance respective of the applicant’s use of said facility. Applicant’s insurance policy shall be at a minimum, Comprehensive General Liability, with limits no less than $1 million on a per occurrence basis, and $2 million in the aggregate. EGUSD shall be listed as Additional Insured endorsed to said policy, and such insurance shall be primary. Insurance shall be evidenced by a Certificate of Insurance, with the Additional Insured endorsement attached.
 
 
If you are unable to provide insurance, special event insurance may be available to purchase, depending upon the nature of the activity.
 
A copy of current insurance information with the endorsement to the district as Additional Insured should be included with the application to expedite the process.
 
For insurance requirement questions, please contact:
Sherrey Giberson, Risk Management Technician Lead
sgiberso@egusd.net | (916) 686-7775 Ext. 67019
 
FAX:
(916) 685-2606
 
Address:
Risk Management Department – Room 203
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Elk Grove, CA 95624