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Facilities Use

EGUSD and Faciltron logos
Effective 2/1/2024
The District is pleased to announce Facilitron as the new online facility request and rental system. All applications are to be submitted at least 30 days prior to the event date, no exceptions. If you have any questions, please email
schoolfacilities@egusd.net and staff will be able to assist you.

Facilities Use Fee Schedule & Classifications

Revenues generated by the new fees will be used to maintain the fields, gymnasiums, multipurpose rooms, and other district facilities that incur wear and tear produced by usage beyond the curricular day. Funds will also be designated for the replacement of supplies that are consumed during community activities and equipment that may deteriorate over the course of time as a result of greater than expected use.
 
Facilities Use Information


Facilities Use Information

With the new system, Facilitron, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.
 
You can view and request all district facilities at: https://www.facilitron.com/egusd95624
 
Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by the District’s board policies on facility use. The district’s administrative staff makes final decisions on all facility use requests. 
 
 
Facilitron will assist with the set-up of organizations and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on the District’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and PayPal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or obtained directly through Facilitron.
 
The only way to request the use of a district facility is by creating a Facilitron account and submitting a request online. 

How to Submit a Facilitron Request

How to Submit a Facilitron Request

For those who had reservations with the District prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account. If you need any assistance setting up an account and/or submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling 800-272-2962, you can also contact the District at: schoolfacilities@egusd.net or by calling (916) 686-7771 Ext. 67030 or Ext. 67048.

Insurance Requirements for all Facility Use

The Risk Management Department determines the insurance requirements for all facility use activities. The type and limits of insurance required depend upon the nature of the activities to be conducted on district property. The typical terms and requirements are below:
 
Indemnification and Hold Harmless: The applicant agrees to indemnify, hold harmless and defend EGUSD, its officials, employees, volunteers, students and guests from any and all losses to the applicant’s and district’s property, persons and claims arising from the applicant’s use of said facility.
 
Insurance
The applicant agrees to enforce its indemnity and hold harmless obligations, and obtain and maintain in full force for the duration of this agreement, insurance respective of the applicant’s use of said facility. Applicant’s insurance policy shall be at a minimum, Comprehensive General Liability, with limits no less than $1 million on a per occurrence basis, and $2 million in the aggregate. EGUSD shall be listed as Additional Insured endorsed to said policy, and such insurance shall be primary. Insurance shall be evidenced by a Certificate of Insurance, with the Additional Insured endorsement attached.
 
 
If you are unable to provide insurance, special event insurance may be available to purchase, depending upon the nature of the activity.
 
A copy of current insurance information with the endorsement to the district as Additional Insured should be included with the application to expedite the process.
 
For insurance requirement questions, please contact:
Sherrey Giberson, Risk Management Technician Lead
sgiberso@egusd.net | (916) 686-7775 Ext. 67019
 
FAX:
(916) 685-2606
 
Address:
Risk Management Department – Room 203
Robert L. Trigg Education Center
9510 Elk Grove Florin Road
Elk Grove, CA 95624